October 25 Meeting Minutes
Tuesday, October 25, 2005
Northbrook
ATTENDANCE:
Present:
GENERAL:
1) Call to order; Janunas
2) Park District representatives not present for comment
3) Pat McNamara suggested:
a. special board presentation to Park District to update them and further our cause.
Mark Harris will be asked to follow up.
b. need to have a long-range plan, 2 years in advance, for sponsorship if we are to do collegiates again and consider a special committee.
REPORTS OF OFFICERS: A. President’s Report-Peter JanunasThursday night racing averaged 73 riders and hosted 84 on the last night of racing. This average compares to a maximum single night count of 72 riders in years past.
Thursday night racing averaged 73 riders and hosted 84 on the last night of racing. This compares to a maximum count of 72 riders in years past.B. V.P. of Rider Development-Chris Mailing C. Government Relations Director’s Report-Mark Harris
Not in attendance
Not in attendanceD. Race Director-Marcus Moore E. Communications Director) -Imelda March
Not in attendance
Not in attendanceF. Public Relations Director -(open) G. Sponsorship Director-Chris Henning
Chris reported collegiate income was $3,505 and expenses were $5,163. The difference or deficit, $1,658, will be paid out of general funds. He also requested expense reimbursement in the amount of $2,526.81 for the 8 hotel rooms for the officials and a case of paper, included in above figures. Suggested key representatives from the Park District and USA Cycling be thanked with $10 Starbucks gift cards: Jan Hincapie,
Chris reported collegiate income was $3,505 and expenses were $5,163. The difference or deficit, $1,658, will be paid out of general funds. He also requested expense reimbursement in the amount of $2,526.81 for the 8 hotel rooms for the officials and a case of paper, included in above figures. Suggested key representatives from the Park District and USA Cycling be thanked with $10 Starbucks gift cards: Jan Hincapie,
Kelli Hedding, Phil Yoder, Jennifer Keurulainen.-board agreed
H. Director of Finance and Accounting’s Report-Marc ColbertMarc reported on NCC bank finances;
Marc reported on NCC bank finances;*current general operating account balance is $8,682, representing an increase over ’04.
Presented a motion to re-invest the "track fund" as follows: $51,000 in a 15 month CD at the Northbrook Bank, and the remainder in a "variable rate CD" at such bank (which variable rate CD requires that $5,000 remain on deposit for 12 months in order to avoid interest penalty). The remaining portion of the variable rate CD would be fully liquid.
Board voted unanimously in favor of Marc’s recommendation.
I. Treasurer-Franco PanvenoJ. Secretary-Jim Weaver
SPONSORSHIP:OLD BUSINESS:
NEW BUSINESS:*ROTY/TOTY was main topic of conversation; NCC collected $1,010 from riders from ROTY/TOTY. There was NO sponsorship this year which limited the amount of funds available for year-end payouts. Many board members believed we needed to supplement these available funds for payouts from the boards own funds in order to keep a “commitment” to racers from previous seasons and continue local enthusiasm for the sport. There was a “round table” discussion by all present at the meeting with varying opinions but, all agreed to a unanimous decision following a motion made by Chris Mailing: the board will underwrite $2,000 with the caveat and agreement that, future years payout communications to riders would be clarified during race entry and based on entry fees and any sponsorship.
*ROTY/TOTY was main topic of conversation; NCC collected $1,010 from riders from ROTY/TOTY. There was NO sponsorship this year which limited the amount of funds available for year-end payouts. Many board members believed we needed to supplement these available funds for payouts from the boards own funds in order to keep a “commitment” to racers from previous seasons and continue local enthusiasm for the sport. There was a “round table” discussion by all present at the meeting with varying opinions but, all agreed to a unanimous decision following a motion made by Chris Mailing: the board will underwrite $2,000 with the caveat and agreement that, future years payout communications to riders would be clarified during race entry and based on entry fees and any sponsorship.*Program changes for ’06; conversation delayed until next board meeting.
Suggestion was made to keep the calendar clear to be able to run the Monday night program during June and July, as our rider development asset, moving the state championship races to the weekend.
*Nomination of new board members was presented by Peter. A separate enotification will be sent to all current persons on the NCC e-mail list. Open positions are in need of a personality and those members who can be re-elected are also open to competition for their current positions by other interested personalities. The board agreed that nominations would remain open until the next meeting in November and elections would be conducted in December, thereby all personalities would be in place for next years NCC activities and racing season. If not, some members felt compelled to withdraw their names in order to prevent a “last minute” deluge of NCC business which, due to career time pressures, would preventing proper due process and appropriate time to conduct NCC business. All in attendance agreed.
ANNOUNCEMENTS:ADJOURNMENT: The meeting adjourned at 8:50 pm., in time for the Sox’s 5th inning!
The meeting adjourned at 8:50 pm., in time for the Sox’s 5inning!NEXT MEETING: Sportscenter
Tuesday, November 22, 2005
7:00 p.m.
Respectfully submitted,
Jim Weaver
Secretary
